Frequently Asked Questions (FAQ)
WTW is an inclusive Informa-wide opportunity to network with colleagues on a local walk, to get motivated behind a common cause, raising money for charity. Ultimately, we hope to return to work energised having spent time together in the outdoors!
Local walks take place between April and June 2018. Walks should be completed no later than 29th June.
We suggest offices offer several distances e.g. 20km; 10km; and 3km to allow for a variation of abilities, challenge preferences and time out of the office. However, your walk does not have to fit this specification. We challenge you to walk as far as possible!
Together we hope to walk the circumference of the Earth, that’s 40,075km!
There is an online registration form on each walk page – see Walks.
Please email email@example.com and notify us of the change.
All homeworkers are invited to take part in a local office walk near them or by doing their own walk. Visit our homeworkers hub for details.
Please email firstname.lastname@example.org if you intend to set up a walk for colleagues at your office as soon as possible. Give a brief paragraph about it, your charity, the date and the length.
If you do not have a t-shirt from 2017, you can order one in your size when you register, so the right t-shirt comes to your office. Your local walk organizer will hand them out before the event.
At Informa we take supply-chain ethics seriously. Our t-shirts are high quality Gildan t-shirts. They know their strict labour codes are applied because they produce in their own factories. See here for more information. We hope that you will love your cotton t-shirt and make use of it in the years to come – do keep it and wear it again next year. Let’s reduce the amount that goes to landfill!
Colleagues are encouraged to combine intended visits to other offices with their Walk the World event – it’s a great way to network. You will need to register twice. However please check with your line manager first.
No. This will be considered time in the office (but you get fresh air for free!).
If you raise £100 / $150 you get an extra day’s holiday to take as you please.
- We hope to walk the circumference of the Earth! That’s 40,000km
- We hope at least 60% of our colleagues globally take part!
- Can we collectively raise £175,000 for charity
- Consider starting an office weekly walking club! Get out into the fresh air with colleagues at lunch time.
- Explore an app such as Google Fit which allow you to count your steps and set an individual or team goal.
- Use Instagram #WTW2018 #WTWNYC / #WTWDUBAI (#WTW your office location)
- Post on Portal WTW Community
- Share them with your walk organiser who can add them to the website
In order to create a single WTW 2018 video, we would like shots captured of colleagues walking (camera holder standing still), interviews with colleagues (answering a question such as “What do you enjoy most about WTW?) and any fun moving clips such as colleagues jumping or singing! Email short video clips to email@example.com.
Please email video to firstname.lastname@example.org.
We would love to include your Walk in an article, global email or even in our annual Sustainability report. Post on Portal WTW Community and the communications team will pick it up.
This is a global competition open to all colleagues, regardless of division or location. The competition runs until 16th April, five winners will be selected to come to London for a three-day VIP experience and take part in the London walk on 21st June! To enter please submit a 90-second video on Microsoft Stream telling is how your work makes a difference to colleagues, customers, communities or the environment. For more information visit the Connections Portal page.
Please post ideas, stories and pictures on the Walk the World Portal Community.
Please check with your local walk organiser as the answer varies depending on each walk.
Yes, we are actively encouraging building our networks through Walk the World! However, due to the current offer to buy UBM, please do not reach out to them to ask them to join Walk the World as we are restricted by competition authorities around how much contact we can have with them until the acquisition is complete.
The central pillars of our sustainability programme are our Colleagues, Communities, Content and Environment. Walk the World is intended to first and foremost serve our colleagues by offering an opportunity to network, spending time with each other in a new setting, get energised doing something good for our wellbeing and to feel good raising money for great causes. We differentiate between our client communities, or our customers, and our neighbours, or the communities where we operate. So, in addition to supporting local charities, you can build your client networks by inviting business partners on the walk! We hope spending time outdoors in nature helps us consider the environment, and perhaps all this sustainable activity will influence the products and services we create at work too, thereby serving our content!
To learn more about Sustainability at Informa, and to view our annual Sustainability report, click here.
Most offices are supporting a local charity of their choice.
In most cases, you will be taken to your charity’s donation page when you register, or you can donate on your walk page. Some offices are raising funds in cash only.
We are sorry, but for Walk the World, Informa asks that you donate to and fundraise for your affiliated office charity. We are forming a special relationship with these charities, and let’s see how much we can raise for them together!
If you are a homeworker and not affiliated with a particular office, you may raise money for a charity of your choice, but please do let us know how much you raise via email to email@example.com.
Employees are encouraged to fundraise on top of the registration donation, either independently or at the office. Anyone who raises £100 ($150) for their divisional charity will be awarded an extra day of annual leave! Those doing the longer distances may ask friends and family for sponsorship, or employees may set up fundraising activities.
Individuals can set up their own fundraising page on JustGiving (UK) or CrowdRise (USA) to collect donations.
Please confirm the amount you have raised with your line manager. You can then claim this as a “Walk the World Day” on Edays. If you do not use Edays, please contact your local HR advisor.
We are using JustGiving as the Walk the World fundraising platform in the UK, and Crowd Rise in the US, because it is an easy way for everyone to donate to their office charity. The platforms also lets us track how much money is being raised in total. We’ll be regularly communicating these amounts but you can also see live totals yourself on JustGiving and CrowdRise. Other regions are promoting a different means of raising money for charity.
This is a mechanism on your fundraising page that allows you to show how much you’ve raised in cash, or donated to the charity elsewhere.
If you have cash left over after fundraising events, it’s best to give the cash to make a direct bank transfer to the charity. You can then add it as an offline donation onto the JustGiving page.
Alternatively, pay the donations into your own bank account and make an online donation via your JustGiving page using a debit or credit card.
If you are not using Crowd Rise or JustGiving please use this form to let us know how much you raised.
To make a Bacs Direct Credit payment, please contact the relevant charity directly.
Under the UK Government’s Gift Aid scheme, charities can reclaim an extra 25% in tax on every eligible donation by a UK taxpayer.
If you are a UK taxpayer, make sure you state that you would like to claim Gift Aid when making a donation using the Walk the World JustGiving platform.
If you are not a UK taxpayer, you can still make a donation through JustGiving, but your donation will not attract Gift Aid.
US employees can claim tax benefits when donating to US charities (read more here)
We have stipulated that anyone who raises over £150 / $250 can get a day off work. To make sure your registration donation goes towards this target, simply add it to your page as an offline donation.
This lets you to show how much you’ve raised in cash, or donated to your charity elsewhere. It’s a good option because it allows you to keep your totaliser up to date.
- Create / log into your account
- Click ‘Edit’ underneath the page you’d like to add the balance to.
- Click ‘Edit’ alongside ‘Raised offline’ on the right.
- Amend the total amount raised offline and select ‘Save’.
Click the MANAGE CAMPAIGN tab
Then click ADVANCED in the left-hand side menu
Lastly, Select the OFFLINE DONATION MANAGER optionIf you want to add the donation to a specific team member, select the drop down bar, and you’ll see the team member name list. Then, it’s just a matter of entering in the name of the donor and the dollar amount. Be sure to hit the SAVE button and you’ll be good to go
There will be various cash prizes awarded throughout Walk the World for your office charity. Check out our Fundraising page for more information.
Everyone at Informa is encouraged to take a volunteer day in 2018. Speak to your walk organiser about opportunities available. If you’d like to use your skills and get a second volunteer day, the staff at the charity can let you know what they are in need of! Charities often welcome comms or marketing support for example.
Organizing an office walk
Contact the relevant councils and authorities to notify them that the walk is taking place. Also notify the police in the area so they can be prepared.
All walk organisers will have scoped out the health, safety and security risks and will take the appropriate precautions concerning weather, road crossings and other hazards. There will be at least one first aid qualified person at our larger walks. If in doubt, contact your local H&S advisor or Shabeena Arshad in Group (firstname.lastname@example.org).
It is crucial to undergo a risk assessment once you have decided the route of your charity walk. Take a look here for inspiration.
Informa businesses operate separate employer liability or worker compliance policies, because of the local/statutory nature of the cover. Please make the necessary arrangements internally.
All participants have the option of receiving a WTW t-shirt when registering for their walk. You can customise your t-shirt or wear fancy dress! Please wear comfortable clothes such as shorts, fitness attire and trainers. Don’t forget to consider the weather and pack a rain coat, an umbrella or sun protection cream!
How about having walk news-hounds? give each a go-pro camera (or use smart phones) and ask them to interview people along the walk and take footage.
Take pictures! Get WTW balloons in or do a desk drop.
In the lead up to the event, how about asking volunteers to wear a costume and walk around the office giving out fruit and flyers, calling people to register?
ScribbleMaps is pretty good.
To set up a walk, or if you have any questions regarding Walk the World, please get in touch at email@example.com. Please keep Fiona updated regarding your progress and the details of your event.